diploma thesis assessment

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Master and Diploma Theses

Academic integrity and the adherence to the principles of good scientific practice are essential prerequisites for any academic endeavour (for further information please refer to the Code of Conduct , which has been drawn up to safeguard good scientific practice).

This is in the interests of both students and teaching staff at the University of Klagenfurt. Consequently, all academic theses are automatically checked for internet plagiarism. The usual process involves the following steps:

Notification of topic and choice of supervisor

In line with the curriculum of your degree programme, you choose your topic in consultation with your supervisor. The person you choose as supervisor should hold a doctorate or have completed the habilitation post-doctoral qualification. Please find detailed information on choosing a co-supervisor here in the guidelines of the Rector of Studies .

If you decide to select a pre-evaluator, the rules state that your supervisor must have completed the habilitation, while the pre-evaluator has not yet gained her/his habilitation qualification.

If the thesis is a collaboration by several students, it must be possible to assess the contribution of each individual student separately. (Universities Act 2002 Section 81 Para. 3)

Please go to My Applications in the online Campus System > Submit new application > Applications for academic theses to submit your application for supervision of a Master or Diploma thesis.

The guidelines issued by the Office of Academic Affairs state that the supervisor or topic is approved for a period of 2 years. An extension of this term by an additional year can be arranged by your supervisor.

A new section titled “ Academic Work ” will appear in the Campus system and will display details about the thesis that has been approved. The status of your thesis application is set to “ Approved ”. At the same time, your borrower status in the library will also be set to “ Graduand status ”.

Should your topic change significantly , or in case of a necessary / relevant change of supervisor , please remember to go to “My Applications” and submit an “ Application to cancel an academic thesis ”.

Title page and Affidavit

Please generate the title page in your student portal under “Meine wissenschaftlichen Arbeiten (My academic papers)” and download there the file “ Affidavit “, which has to be adapted according to the instructions. Incorporate these two pages into your master’s/diploma thesis before uploading it.

Phased assessment of a Master’s thesis or Diploma thesis

Students may request the phased assessment of a Master’s thesis or Diploma thesis following the successful completion of defined components (Master’s or Diploma thesis modules). Please note, the phased assessment is not mandatory.

It is only permissible to assess a maximum of three completed components. The 1 st and 2 nd completed component comprise 8 ECTS credits each. A positive assessment shall be recorded as “participated with success” and a negative assessment shall be recorded as “participated without success”. The final completed component (= the submitted Master’s or Diploma thesis) comprises the ECTS credits that are still missing from the total credits as defined in the curriculum.

If you decide to opt for the phased assessment of your Master’s thesis or Diploma thesis, corresponding proof must be uploaded together with the application requesting the phased assessment. Both the definition of what constitutes a completed component and the determination of the corresponding proof shall be announced in the university bulletin by the responsible curricular commission. The relevant link along with further information can be found in the corresponding online application form in the Campus system.

Applications can be submitted via the Campus system. Go to My applications > Submit new application > Applications relating to academic theses > application requesting the assessment of the 1 st completed component of a Master’s or Diploma thesis . As soon as this application has been approved, the application requesting the assessment of the 2 nd completed component of a Master’s or Diploma thesis will be unlocked.

Submitting your thesis

You write your thesis whilst maintaining regular contact with your supervisor as agreed.

Once your supervisor informs you that your thesis can now be uploaded, you can generate a personalised title page for your thesis, by going to Academic Work / Administration in the Campus system, which must be included in your thesis. Moreover, you can also access the template for the sworn declaration / affidavit here, which must be incorporated into your thesis.

You then upload your completed thesis in the Campus system under Academic Work . This is done as follows:

Convert your document to PDF format in order to upload it. Should you need it, you can request technical support by calling the Central information technology service (ZID) Hotline : +43 463 2700 9666

As soon as your work is available as PDF, you can perform the upload in the Campus system / Academic Work / Tasks . The status of your thesis in the online student portal is now set to “Uploaded” .

Upon the request of the supervisor, you must present her / him with a printed copy. Please consult your supervisor in this matter.

In the next step, the academic thesis will be formally reviewed by the Admissions and Examinations Office – subsequently, your thesis will be assigned the status “Submitted“ .

Online publication

The university endeavours to publish academic theses online. Within the scientific community, academic thesis published online (which are subsequently accessible globally through the Library Association) are also regarded as publications. However, if you intend to have your Master thesis or Diploma thesis published as a book by a publishing company, please contact the publisher in advance und ascertain that the online publication does not interfere with the planned book publication.

If you are interested in publishing your academic thesis online, please provide your statement of consent during the upload process. Please note, however, that your master / diploma thesis can only be published online, provided that your supervisor has agreed to this during the evaluation process.

Online publication agreement

From Oct. 1st, 2023 applies: The positively graded Master’s or Diploma thesis shall be published in an open, electronically accessible repository (Universities Act 2002 Section 18 Para. 5) .

Plagiarism check and assessment

As soon as the formal review by the Admissions and Examinations Office has been completed (status “submitted” ), a plagiarism inspection report is generated on the basis of your upload, using the DocoL©c software. During the evaluation period, at the very latest, your supervisor will assign the status “ No plagiarism ” or “ Plagiarism ”.

Within a period of two months from the date of submission of your master / diploma thesis, your supervisor will provide an assessment report, which you can download from “Academic Work” in the Campus system . The status of your academic thesis is now set to “ assessed ”.

Temporary bar on access

Duty to publish academic theses.

In principle, academic theses must be published (§ 86 para. 1 Universities Act (UA), “ Duty to Publish “). Above all, this is because the author of an academic thesis should be prepared to be challenged by the scientific community, and because the duty to publish helps to counteract other potential transgressions. This statutory duty to publish is mandatory and consequently it cannot be rescinded by an agreement with a company, an institution, or a third party.

On submitting a piece of scientific or artistic work which has received a positive evaluation, the author shall be entitled to apply for a temporary bar on access to the copies deposited for a limited period not exceeding five years from the time of delivery (§ 86 para. 2 UA). The Rector for Academic Affairs shall allow such an application, if the student establishes beyond a doubt that significant legal or business interests of the student (and not those of a business, of an institution, or of a third party) would be materially endangered by permitting access. Such an application for a temporary bar on access must be lodged online within two weeks from the date of notification of the positive evaluation, using the Campus system. Subsequent applications cannot be considered. Both the application for a temporary bar on access and the duration requested must be duly substantiated.

The “protection of personal data” (“data protection”) does not qualify as a valid argument to substantiate the temporary bar on access to an academic thesis, because, as a matter of principle, the obligation to protect personal data is not subject to any limitation. The Data Protection Act includes special provisions pertaining to the use of personal data for the purposes of scientific research or statistics. In particular, any direct reference to persons must be encrypted immediately, if data involving indirect or anonymous references to persons is deemed to suffice during individual stages of the scientific or statistical work.

Refer to § 7 of the Federal Act concerning the Protection of Personal Data (German abbreviation DSG): https://www.ris.bka.gv.at/Dokumente/Bundesnormen/NOR40195903/NOR40195903.pdf

The mere reference to a non-disclosure agreement (NDA) with a third party cannot serve as a suitable argument to obtain a temporary bar on access to an academic thesis, because such an obligation to maintain confidentiality is generally agreed without any time limitation. By contrast, an academic thesis is accessible to the public after a maximum of five years in any case.

A “ non-disclosure notice “ may only be recorded in the thesis by the Office of Admissions and Records and only in cases where the Rector for Academic Affairs has allowed the temporary bar on access.

Registering for the examination concluding the degree programme

Once all the requirements for taking the examination that concludes the degree programme (e.g. the courses you have submitted have been approved and the evaluator’s report has been received) have been fulfilled, and provided that your degree programme is concluded with a final examination, the link “ Register for the examination concluding the degree programme ” will appear in the Campus system under “My Applications”. Please note that a deadline of three weeks must be observed between the date of your registration and the planned date of the final examination.

After passing the examination, you can register for the graduation ceremony .

Yvonne Deana

Responsible for the formal examination of the upload of Master’s and diploma theses available Mon and Fri

E-Mail: yvonne [dot] Deana [at] aau [dot] at

Amanda Veladzic

Registration for the academic graduation ceremony

Responsible for the formal examination of the upload of Master’s and diploma theses available Tue-Thu

E-Mail: Amanda [dot] Veladzic [at] aau [dot] at

Mag. Ulrike Eder-Jele

Responsible for the formal examination for Master’s and diploma theses of the Faculty of Management, Economics & Law and the Faculty of Technical Science

E-Mail: Ulrike [dot] Eder [at] aau [dot] at

MMag. Claudia Wald

Responsible for the formal examination for Master’s and diploma theses of the Faculty of Arts, Humanities & Education and the Faculty of Social Science

E-Mail: Claudia [dot] Wald [at] aau [dot] at

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Guide to writing a diploma thesis General requirements standard

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Master's thesis

Application for a topic.

The topic of the master's thesis has to be approved by the Dean of Academic Affairs. The application process is conducted via tiss , opens an external URL in a new window (login required). Ask your supervision to print out the application, the signed application has to be submitted to the Dean's office as soon as possible. Keep in mind, that you are obliged to follow the Code of Conduct , opens an external URL in a new window – Rules to Ensure Good Scientific Practice of the university.

Restricting Public Accesses to your thesis

Restriction to public access, so the thesis can not be accessed in the library for the duration granted. For restriction to public accesses an application to the Dean of Academic Affairs has to be made. The usual duration is two years, if a a longer duration is wanted, a contract, which demands a longer restriction has to be submitted. If no such contract is submitted, the application is forwarded to Vicerector for Academic Affairs.

Assessment of the thesis

The Assessment is a report directed to the Dean of Academic Affairs. It has to be written on official paper and has to be submitted at least one week before the final exam takes place.

Seminar for Master Students writing their thesis

The Seminar for Master Students writing their thesis is part of the diploma thesis. It has to be attended on the Institute the supervision of the thesis is located. If that is not the case, a written confirmation of the coordinators of the seminars concerning the attendance to the seminar has to be submitted.

The prescribed format for the diploma thesis is A4, hardcover, the first page must be written according to the template.

A copy in corporate design can be ordered at the “ Grafisches Zentrum , opens an external URL in a new window ” of the university.

The uploaded copy of the thesis, has not to be signed by hand, that is up to the author.

• Top menu level E179-01-Dean's Office of Faculty for Technical Chemistry
• Back: list subpages of parent page "E179-01-Dean's Office of Faculty for Technical Chemistry" Back to: E179-01-Dean's Office of Faculty for Technical Chemistry
• Diploma Thesis

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Diploma Thesis

The process of issuing diplomas at the Faculty of Economic Sciences of the University of Warsaw is regulated by the resolution by the Didactic Council from 15 April 2020 on the detailed rules for issuing diplomas, with attachments. 

This resolution is a list of the practices of the Faculty in the area of diplomas, which have been applied for many years and provide a clear guide for students and supervisors about the rules and requirements for diploma thesis.

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Making Your Thesis a Success

For most students, their final research paper is the first major work written during their degree program. It is much more comprehensive and demanding than term or seminar papers they have written during the course of their studies and, therefore, requires more planning.

Formalities: What regulations apply to the thesis?

Here, you will find information on the regulations governing the writing and submission of your thesis.  Formalities Please take note: These specifications apply for bachelor’s and master’s theses. You can find the regulations applying to the diploma thesis in the §§ of the ADPO (General Academic and Examination Regulations) and the FPSO (Departmental Study and Examination Regulations) of your degree program.

Tips and Tricks

Here, you will find some tips, literature and links we have compiled to help you succeed in writing your thesis. Tips and Tricks

Please note: The recently issued prohibition on the use of special characters in connection with gender-sensitive language in Bavarian schools, universities and authorities relates exclusively to the official tasks of the institutions themselves ; the prohibition does not extend to personal speech, documents, texts, and communication in study and teaching . 

Students are free to decide whether and in what form they want to use gender-sensitive language. The use or non-use of gender-sensitive language has no influence on the assessment of examinations, seminar papers, or theses .

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The English Writing Center and the Schreibberatung German as a Foreign Language offer free one-to-one consulting in English or German writing to all members of the TUM community. The Center is staffed by both professional language instructors and student peer tutors, all of whom are native English or German speakers. They help you develop long-term proficiency in English or German writing, while polishing your actual texts in the process.

Having trouble choosing a topic for your Bachelor’s or Master’s thesis? Our Themenbörse posts current thesis topics from across the spectrum of TUM’s academic departments.

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Thesis Assessment and Examination

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Diploma Thesis Writing

Steps to be completed.

The diploma thesis is one of the essential parts of the study, in which each student demonstrates the ability to think independently and analyse problems . Therefore, it is necessary to pay great attention to the elaboration of the final thesis and to follow the rules that determine its formal and content requirements.

When you violate the established rules (whether intentionally or through negligence), you risk obtaining "N" from subjects related to the creation of the final thesis. These are the courses Diploma thesis assignment and Diploma Seminar 1 and 2 . You will then be classified by "F" from the final thesis defence. At the same time, the Dean may impose a disciplinary sanction on you, specifically expulse you from studies.

In order to help students with the creation of the final thesis, the faculty implemented a system of courses that allows good cooperation with the supervisor. Students enrol in the course Diploma thesis assignment in the 2nd semester of their Master's degree programme ( provided that you plan to complete the study in the standard length of study of 4 semesters ) .

1. Course Diploma thesis assignment

• According to the Schedule of the Academic Year , the student selects the topic of his/her thesis first, choosing from a  Package of Topics . You find the topics in your IS profile (Student - During studies - Topic List) or you can use the Help section of IS here . Think of the topic of your diploma thesis very well - if your study programme has tracks, your topic must be connected to the specialization you chose.
• If you want to come up with your own topic, you can. In that case, you have to find your supervisor yourself or you may ask the study advisor for recommendation on who your supervisor could be.
• Once you choose the topic, get in touch with the supervisor . Send them an e-mail informing them that you registered for their topic and that you would like to set up a plan for the semester in order to complete the course Diploma thesis assignment successfully. The aim of this semester is to create a binding document called Master's thesis description . This document specifies what topic your thesis will be about, what structure it will have, and what literature you will use. According to this document, you will write the thesis in the upcoming semesters.
• The Diploma thesis assignment is stored in the student's IS profile and later creates an inseparable part of the diploma thesis.

Students receive credits based on the submission of the Master's thesis description.

The course is not scheduled.

2. Course Diploma seminar 1

• Students are obliged to enrol in this course after completing the course Diploma thesis assignment. They have to stay in touch with their supervisor and work on their thesis according to their instructions.
• Make sure you respect the rules specified in the Directive N. 9/2019 (you can find it on the right side of the page)! At the same time, make sure you write your thesis in the official template (also on the right side)!

3. Course Diploma seminar 2

• Students are obliged to enrol on this course after completing the course Diploma seminar 1.
• This course is aimed at finishing the thesis. Stay in touch with your supervisor, and make sure you complete the thesis on time. Credits are awarded for submitting the final thesis.
• Make sure you check the Schedule of the Academic Year to find out the deadline for uploading the thesis in the IS Archive!

Students are allowed to take the Final state examination only if they receive credits for all three courses.

Thesis template.

When writing the thesis, you should use the official template that you can download here.

Useful links

• Directive No 9/2019 Preparation, Submission, Publication and Evaluation of Bachelor’s, Final and Master’s Theses
• MU study and examination regulations Section 22,23,24,31,34 and 40 in particular.
• Schedule of the Academic Year thesis submission and final state examination dates

Consultations for students

The library at the FEA offers individual consultations for students on their written school work in the context of the technical requirements of academic writing.

Submission & defence

The rules for the Bachelor's or Diploma thesis defence and submission are governed by the MU Study and Examinations Regulations (Section 22, paragraph 2), 3) and 4) and DIRECTIVE No 9/2019 (Section 5).

The Bachelor's or Diploma final thesis must be uploaded in your archive in the MU Information System (the procedure to follow when entering the final work is described in the MU Information System ) to a date set by the Academic year schedule. The secretary of your department is supervising the correct form of the thesis.

Versions of thesis

Only the electronic version of the thesis is required for the purposes of long-term archiving and it is also used as a base document to draft its assessment and report. You do not need to submit the printed version.  Please, follow the webpages of the faculty for the actual information on the form of the FSE. 

Only in the event of the unsuccessful thesis defence at the state examination when the examination board rates your thesis with the „F“ grading , may you make changes to your thesis or write a brand new one and submit it the newly created archive – your previous final thesis will, however, remain deposited in the MU IS. The basic rules of thesis writing, submission and defence are governed by the MU Study and Examinations Regulations (Chapter V, Sections 31, 33 and 34).

Changes in uploaded thesis

A copy once submitted may not be handled in any way, it is not possible to make any alterations to it, whether formal or content-specific.

• MU Study and Examination Regulations Chapter V, Sections 31, 33 and 34; Section 22 paragraph 2-4.
• MU Information System
• Directive no. 9/2019 Section 5

Non-public Data

Should the final thesis contain data and information (e.g. company accounting or data subject to a trade secret) which may not be publicised...

What to do?

Students are required to conclude an agreement with the data provider, the binding template of which can be found in Appendix No. 3 of DIRECTIVE No 9/2019 .

This signed agreement is part of the Application for making part of the diploma work non-public , which is submitted by the student in the Document office in the IS at least 30 days prior to the submission deadline:

IS MU – Student – Document office – Submitting new application – Application for making part of the diploma work non-public .

Further students have to divide the work into two sections to make it possible for some parts of the text to be publicised and for other parts to remain stored in a non-public archive. Usually, it is divided into a theoretical part (which is publishable) and practical part (which is considered as non-public). These parts need to be properly named so the administrator knows what part is supposed to be hidden.

Students enter their thesis in its entirety in your MU IS archive, but divided into individual files including the non-public sections as mentioned above. We recommend that on thesis submission you ask the administrator of the international office to tick the concealment of the required files (should you fail to do so, all the parts will become publicly accessible on thesis submission).

The ultimate decision on which parts are to be concealed is, however, made by the thesis supervisor. It is advisable to discuss the extent of concealment with the supervisor beforehand. This may even be included in the thesis assignment. In any case, it is essential that the parts intended for publication contain a clear statement of the thesis goals and results including the reasons for non-publication of some of its parts.

• Directive no. 9/2019 Appendix No. 3

Formal rules of thesis writing

The formal arrangement, length, font type and size, chapter structure, manner of printing and binding, submission, etc.; are governed by DIRECTIVE No 9/2019 which refers to the norm regulating the bibliographic references (ČN ISO 690). Students are required to read the Directive and not later than from 2020/2021 use the presented template.

Official description

The Bachelor's or Diploma thesis includes its Official description . The binding Thesis Description is deposited in the MU IS and its printed form signed by the Dean acts as a supplement to the Final examination record (the printed version is stored in the International office).

It is your responsibility to include in the electronic as well as printed form of your thesis the Thesis Description which may be downloaded from the following MU IS application:

Student – End of Studies – Print Thesis Desription.

The Description included in the thesis does not include the signatures.

The gravest violation of rules of thesis writing (the greatest offence in the academic world in general) is constituted by plagiarism , i.e. a theft or fraudulent adoption of intellectual property of another. Plagiarism by its definition is always perceived as an intentionally committed offence . It is in your own interest to fully familiarize yourselves with the definition of plagiarism and with the binding rules of source acknowledgement (i.e. quoting the sources of adopted passages and ideas) which are governed by DIRECTIVE No 9/2019 .

Teachers (thesis supervisors) and supervisors are obliged to inspect adherence to these rules and ask the Dean to initiate disciplinary proceedings with a student in question. The Faculty disciplinary board is guided by the Disciplinary Code and the proceedings may even result in an unconditional expulsion from the study programme. There is a tool in the IS MU called „Vejce vejci“ (Find similar documents) which you can use to check your work for plagiarism. You just need to upload your work in your IS Depository and use the „Vejce vejci“ tool (it is a symbol of 2 eggs). The similar parts of the text are then highlighted.

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Thesis Writing and Filing

The following guidelines are only for master’s students. If you are pursuing a doctoral degree, please see the Dissertation Filing Guide .

Filing your master’s thesis at the Graduate Division is one of the final steps leading to the award of your graduate degree. Your manuscript is a scholarly presentation of the results of the research you conducted. UC Berkeley upholds the tradition that you have an obligation to make your research available to other scholars. This is done when the Graduate Division submits your manuscript to the University Library.

Your faculty committee supervises the intellectual content of your manuscript and your committee chair will guide you on the arrangement within the text and reference sections of your manuscript. Consult with your committee chair early in the preparation of your manuscript.

The specifications in the following pages were developed in consultation with University Library. These standards assure uniformity in the degree candidates’ manuscripts to be archived in the University Library, and ensure as well the widest possible dissemination of student-authored knowledge.

Research Protocols

Eligibility, fall and spring semesters, summer filing, formatting your manuscript, special page formats, organizing your manuscript, procedure for filing your thesis, permission to include previously published or co-authored material, inclusion of publishable papers or article-length essays, withholding your thesis, changes to a thesis after filing, diploma, transcript, and certificate of completion, certificate of completion, common mistakes, mixed media guidelines, definitions and standards, electronic formats and risk categories, frequently asked questions.

If your research activities involve human or animal subjects, you must follow the guidelines and obtain an approved protocol  before you begin your research.   Learn more on our website   or contact the Committee for the Protection of Human Subjects ( http://cphs.berkeley.edu/  or 642-7461) or the Animal Care and Use Committee ( http://www.acuc.berkeley.edu/  or 642-8855).

In addition to the considerations explained below, your Expected Graduation Term (EGT) must match the term for which you intend to file. EGT can be updated at any time using an eForm available in CalCentral.

To be eligible to file for your degree, you must be registered or on approved Filing Fee status for the semester in which you file. We encourage you to file your thesis as early in the semester as you can and to come in person to our office to submit your supporting documents. If you cannot come to our office, it is helpful if you have a friend bring your documents. The deadline to file your thesis in its final form is the last day of the semester for your degree to be awarded as of that semester.

Filing during the summer has a slightly different set of eligibility requirements. If you were fully registered during the immediately preceding Spring semester, and have not used Filing Fee already, you may file your thesis during the summer with no additional cost or application required. This option is available for both Plan I master’s degree students filing a thesis and Plan II students completing a capstone. Summer is defined as the period from the day after the Spring semester ends (mid-May) until the last day of the Summer Sessions (mid-August).

International students completing degree in the Summer must consult Berkeley International Office before finalizing plans, as in some cases lack of Summer enrollment could impact visa status or post-completion employment.

If you have already used Filing Fee previously, or were not registered the preceding Spring semester, you will need to register in 1.0 unit in Summer Sessions in order to file.

Theses filed during the summer will result in a summer degree conferral.

You must be advanced to candidacy, and in good standing (not lapsed), in order to file.

All manuscripts must be submitted electronically in a traditional PDF format.

• Page Size : The standard for a document’s page size is 8.5 x 11 inches. If compelling reasons exist to use a larger page size, you must contact the Graduate Division for prior approval.
• Basic manuscript text must  be a non-italic type font and at a size of 12-point or larger. Whatever typeface and size you choose for the basic text, use it consistently throughout your entire manuscript. For footnotes, figures, captions, tables, charts, and graphs, a font size of 8-point or larger is to be used.
• You may include color in your thesis, but your basic manuscript text must be black.
• For quotations, words in a foreign language, occasional emphasis, book titles, captions, and footnotes, you may use italics. A font different from that used for your basic manuscript may be used for appendices, charts, drawings, graphs, and tables.
• Pagination:   Your manuscript is composed of preliminary pages and the main body of text and references. Page numbers must be positioned either in the upper right corner, lower right corner, or the bottom center and must be at least ¾ of an inch from the edges. The placement of the page numbers in your document must be consistent throughout.

Be Careful!   If you have any pages that are rotated to a landscape orientation, the page numbers still need to be in a consistent position throughout the document (as if it were printed and bound).

• Do not count or number the title page or the copyright page. All other pages must have numbers. DO NOT SKIP PAGE ” 1 “.
• The remaining preliminary pages may include a table of contents, a dedication, a list of figures, tables, symbols, illustrations, or photographs, a preface, your introduction, acknowledgments, and curriculum vitae. You must number these preliminary pages using   lower case Roman numerals  beginning with the number “i” and continue in sequence to the end of the preliminary pages (i, ii, iii, iv, v, etc.).
• An abstract is optional, but if you chose to include one, your abstract must have  Arabic numeral  page numbers. Start numbering your abstract with the number “1” and continue in sequence (1, 2, 3, etc.)
• The main body of your text and your references also use Arabic numerals. Start the numbering of the main body with the number “1” and continue in sequence (1, 2, 3, etc.), numbering consecutively throughout the rest of the text, including illustrative materials, bibliography, and appendices.

Yes! The first page of your abstract and the first page of your main text both start with ‘1’

• Margins:   For the manuscript material, including headers, footers, tables, illustrations, and photographs, all margins must be at least 1 inch from the edges of the paper. Page numbers must be ¾ of an inch from the edge.
• Spacing:  Your manuscript must be single-spaced throughout, including the abstract, dedication, acknowledgments, and introduction.
• Tables, charts, and graphs   may be presented horizontally or vertically and must fit within the required margins. Labels or symbols are preferred rather than colors for identifying lines on a graph.

You may choose to reduce the size of a page to fit within the required margins, but be sure that the resulting page is clear and legible.

• Guidelines for Mixed Media:   please see Appendix B for details.

Certain pages need to be formatted in a very specific way. Links are included here for examples of these pages.

Do not deviate from the wording and spacing in the examples, except for details applicable to you (e.g. name, major, committee, etc.)

• As noted in the above section on pagination, the abstract is optional but if included must be numbered  separately  with arabic numerals starting with ‘1’
• IMPORTANT: A physical signature page should no longer be included with your thesis. Approvals by your committee members will be provided electronically using an eForm.
• The title page does not contain page numbers.
• Do not bold any text on your title page.
• The yellow bubbles in the sample are included for explanatory purposes only. Do not include them in your submission.
• If you are receiving a joint degree, it must be listed on your title page ( Click here for sample with joint degree )

The proper organization and page order for your manuscript is as follows:

• Copyright page or a blank page
• Dedication page
• Table of contents
• List of figures, list of tables, list of symbols
• Preface or introduction
• Acknowledgements
• Curriculum Vitae
• References or Bibliography

After you have written your thesis, formatted it correctly, assembled the pages into the correct organization, and obtained verbal approval from all members of your committee, you are ready to file it with UC Berkeley’s Graduate Division.

Step 1:  Convert your thesis to a standard PDF file.

Step 2: Log into your CalCentral account. Under Student Resources in your Dashboard find Submit a Form and choose Final Signature Submission .

Step 3:  Complete the eForm in its entirety and hit submit once all  required documents are submitted:

• Attach the PDF of your thesis and
• Attach a copy of the approval letter for your study protocol from the Committee for Protection of Human Subjects, or the Animal Care and Use Committee if your research involved human or animal subjects. 

(Step 4): Congratulations you’re done! The traditional lollipop will be mailed to you following the end of the semester. Please be sure to update your mailing addresses (especially the diploma mailing address).

Important Notes: 

• DO NOT SUBMIT A DRAFT. Once your thesis has been submitted, you will not be allowed to make changes. Be sure that it is in its final form!
• Check your email regularly. Should revisions be necessary the eForm will be “recycled” to you and you will be notified via email. To resubmit your thesis, go back to Student Resources in your CalCentral account find Manage Your Forms and select Update Pending Forms . Here you can search for your submitted Final Signature form and make necessary updates and/or attach your revised thesis.
• After your thesis has been approved by Graduate Division, it will be routed to the listed committee members for electronic approval. Once all members have provided approval you will be notified.
• The review of your thesis may take up to four business days.

Important note for students in a Concurrent Degree Program (e.g. Landscape Architecture & City Planning):

• If you are filing a thesis to satisfy both master’s degrees, do not submit two eForms. Please select one plan only on the eForm and the Graduate Division will update your record accordingly.

If you plan use of your own previously published and/or co-authored material in your manuscript, your committee chair must attest that the resulting thesis represents an original contribution of ideas to the field, even if previously published co – authored articles are included, and that major contributors of those articles have been informed.

Previously published material must be incorporated into a larger argument that binds together the whole thesis. The common thread linking various parts of the research, represented by individual papers incorporated in the thesis, must be made explicit, and you must join the papers into a coherent unit. You are required to prepare introductory, transitional, and concluding sections. Previously published material must be acknowledged appropriately, as established for your discipline or as requested in the original publication agreement (e.g. through a note in acknowledgments, a footnote, or the like).

If co-authored material is to be incorporated (whether published or unpublished), all major contributors should be informed of the inclusion in addition to being appropriately credited in the thesis according to the norms of the field.

If you are incorporating co-authored material in your thesis, it is your responsibility to inform major contributors. This documentation need not be submitted to the Graduate Division. The eform used by your committee chair to sign off on your thesis will automatically include text indicating that by signing off they attest to the appropriateness and approval for inclusion of previously published and/or co-authored materials. No addition information or text needs to be added.

Publishable papers and article-length essays arising from your research project are acceptable only if you incorporate that text into a larger argument that binds together the whole dissertation or thesis. Include introductory, transitional, and concluding sections with the papers or essays.

Occasionally, there are unusual circumstances in which you prefer that your thesis not be published immediately.  Such circumstances may include the disclosure of patentable rights in the work before a patent can be granted, similar disclosures detrimental to the rights of the author, or disclosures of facts about persons or institutions before professional ethics would permit.

The Dean of the Graduate Division may permit the thesis to be held without shelving for a specified and limited period of time beyond the default, under substantiated circumstances of the kind indicated and with the endorsement of and an explanatory letter from the chair of the thesis committee.  If you need to request that your manuscript be withheld, please consult with the chair of your committee, and have him or her submit a letter requesting this well before you file for your degree. The memo should be addressed to the cognizant Associate Dean, in care of Graduate Services: Degrees, 318 Sproul Hall.

Changes are normally not allowed after a manuscript has been filed.  In exceptional circumstances, changes may be requested by having the chair of your thesis committee submit a memo to the cognizant Associate Dean, in care of Graduate Services: Degrees, 318 Sproul Hall.  The memo must describe in detail the specific changes requested and must justify the reason for the request.  If the request is approved, the changes must be made prior to the official awarding of the degree.  Once your degree has been awarded, you may not make changes to the manuscript.

After your thesis is accepted by Graduate Services: Degrees, it is held here until the official awarding of the degree by the Academic Senate has occurred.  This occurs approximately two months after the end of the term.  After the degree has officially been awarded, the manuscripts are shipped to the University Library.

Posting the Degree to Your Transcript

Your degree will be posted to your transcript approximately 3 months after the conferral date of your degree.  You can order a transcript from the Office of the Registrar (https://registrar.berkeley.edu/academic-records/transcripts-diplomas/).

Diploma Your diploma will be available from the Office of the Registrar approximately 4 months after the conferral date of your degree.  For more information on obtaining your diploma, visit the Registrar’s website .  You can obtain your diploma in person at the Office of the Registrar, 120 Sproul Hall, or submit a form to have it mailed to you. Unclaimed diplomas are retained for a period of five (5) years only, after which they are destroyed.

If you require evidence that you have completed your degree requirements prior to the degree being posted to your transcript, request a “ Certificate of Degree Completion “.

Please note that we will not issue a Certificate of Completion after the degree has been posted to your transcript.

• The most common mistake is following a fellow (or previous) student’s example. Read the current guidelines carefully!
• An incorrect committee — the committee listed on your title page must match your currently approved committee. If you have made any changes to your committee since Advancement to Candidacy, you must request an official change from the Graduate Division. Consult your departmental adviser for details.
• Do not use a different name than that which appears in the system (i.e. the name on your transcript and Cal Central Profile). Students are allowed to use a Lived Name, which can be updated by self-service in CalCentral.
• Page numbers — Read the section on pagination carefully. Many students do not paginate their document correctly.
• Page rotation — some pages may be rotated to a landscape orientation. However, page numbers must appear in the same place throughout the document (as if it were bound like a book).
• Do not include the signature/approval page in your electronic thesis. Signatures will be provided electronically using the eForm.
• Do not include previous degrees on your title page.

In May, 2005, the Graduate Council established new guidelines for the inclusion of mixed media content in theses.  It was considered crucial that the guidelines allow theses s to remain as accessible as possible and for the longest period possible while balancing the extraordinary academic potential of these new technologies.

The thesis has three components: a core thesis, essential supporting material, and non-essential supplementary material.

Core Thesis.   The core thesis must be a self-contained, narrative description of the argument, methods, and evidence used in the thesis project.  Despite the ability to present evidence more directly and with greater sophistication using mixed media, the core thesis must provide an accessible textual description of the whole project.

The core thesis must stand alone and be printable on paper, meeting the formatting requirements described in this document. The electronic version of the thesis must be provided in the most stable and universal format available—currently Portable Document Format (PDF) for textual materials. These files may also include embedded visual images in TIFF (.tif) or JPEG (.jpg) format.

Essential Supporting Material.   Essential supporting material is defined as mixed media content that cannot be integrated into the core thesis, i.e., material that cannot be adequately expressed as text.  Your faculty committee is responsible for deciding whether this material is essential to the thesis.  Essential supporting material does  not  include the actual project data.  Supporting material is essential if it is necessary for the actual argument of the thesis, and cannot be integrated into a traditional textual narrative.

Essential supporting material  must  be submitted in the most stable and least risky format consistent with its representation (see below), so as to allow the widest accessibility and greatest chance of preservation into the future.

Non-essential Supplementary Material.   Supplementary material includes any supporting content that is useful for understanding the thesis, but is not essential to the argument. This might include, for example, electronic files of the works analyzed in the thesis (films, musical works, etc.) or additional support for the argument (simulations, samples of experimental situations, etc.).

Supplementary material is to be submitted in the most stable and most accessible format, depending on the relative importance of the material (see below). Clearly label the CD, DVD, audiotape, or videotape with your name, major, thesis title, and information on the contents. Only one copy is required to be filed with your thesis.  A second copy should be left with your department.

Note . ProQuest and the Library will require any necessary 3rd party software licenses and reprint permission letters for any copyrighted materials included in these electronic files.

The following is a list of file formats in descending order of stability and accessibility. This list is provisional, and will be updated as technologies change. Faculty and students should refer to the Graduate Division website for current information on formats and risk categories.

Category A:

• TIFF (.tif) image files
• WAV (.wav) audio files

Category B:

• JPEG, JPEG 2000 (.jpg) image files
• GIF (.gif) image files

Category C:

• device independent audio files (e.g., AIFF, MIDI, SND, MP3, WMA, QTA)
• note-based digital music composition files (e.g., XMA, SMF, RMID)

Category D:

• other device independent video formats (e.g., QuickTime, AVI, WMV)
• encoded animations (e.g., FLA or SWF Macromedia Flash, SVG)

For detailed guidelines on the use of these media, please refer to the Library of Congress website for digital formats at  http://www.digitalpreservation.gov/formats/index.shtml .

Q1: Can I file my thesis during the summer?

A1: Yes. There are 2 ways to file during the summer:

1)     If you have never used Filing Fee before AND you were registered during the immediately preceding spring semester, you can file your thesis during the summer with no further application or payment required. Simply submit your thesis as usual and the Graduate Division staff will confirm your eligibility. If you are an international student, you must consult the Berkeley International Office for guidance as this option may have visa implications for you.

2)     If you weren’t registered in spring, you can register for at least 1.0 unit through Berkeley Summer Sessions.

Q2: If I chose that option, does it matter which session I register in during the summer session?

A2: No. You can register for any of the sessions (at least 1.0 unit). The deadline will always be the last day of the last session.

Q3: If I file during the summer, will I receive a summer degree?

A3: Yes. If you file before the last day of summer session, you will receive an August degree. If you file during the summer, remember to write “Summer” on your title page!

Q1: I’ve seen other theses from former students that were / that had  __________, should I follow that format?

A1: No. The formatting guidelines can be changed from time to time, so you should always consult the most current guidelines available on our website.

Q2: I want to make sure that my thesis follows the formatting rules. What’s the best way to do this?

A2: If you’ve read and followed the current guidelines available on our website, there shouldn’t be any problems. You are also always welcome to bring sample pages into the Graduate Degrees Office at 318 Sproul Hall to have a staff member look over your manuscript.

Q3:  Does my signature page need to be printed on some special paper?

A3: Signatures are now an eForm process. A physical signature page is no longer required.

Q1: I’m away from Berkeley. Is there any way to file my thesis remotely?

A1: Yes! The whole process is done remotely.

Q2: Can I have a friend file my thesis for me?

A2: No. You will need to CalNet authenticate in order to file.

Q3: What’s a Receipt of Filing? Do I need one?

A3: The Receipt of Filing is an official document that we produce that certifies that you have successfully filed your thesis on the specified day and that, if all other requirements are met, the date of the degree conferral.

Some students may need the receipt in order to prove to an outside agency that they have officially filed their thesis. Many students simply keep the receipt as a memento. Picking up your receipt is not required.

Q4: What’s the difference between a Receipt of Filing and a Certificate of Completion?

A4: A Receipt of Filing is automatically produced for all students upon successful filing of their thesis. However, it only certifies that the thesis has been accepted. The Certificate of Degree Completion  must be requested. It will state that all requirements  have   been met and notes the date that the degree will be conferred. This is a useful document for students who file early in the semester and need some verification of their degree in advance of its conferral (note: degrees are only conferred twice each year).

Q5: How to I know if I’m eligible for a Certificate of Completion?

A5: In order to be eligible to receive a Certificate of Completion, you must:

1) Successfully file your thesis

2) Have a completed (satisfied) Academic Progress Report. Your department can assist you with this if you have questions.

3) Pay all of your registration fees. If you have a balance on your account, we may be unable to provide a Certificate of Completion.

Q6: I’m supposed to submit my approval letter for research with human subjects or vertebrate animals, but it turns out my research didn’t use this after all. What should I do?

A6: If you’re research protocol has changed since you advanced to candidacy for your degree, you’ll need to ask you thesis chair to write a letter to the Graduate Division explaining the change. It would be best to submit this in advance of filing.

Q7: My thesis uses copyrighted or previously published material. How to I get approval?

A7: The policy on this has recently changed. There is no need to for specific approval to be requested.

Q9: I found a typo in my thesis that has already been accepted! What do I do?

A9: Once a thesis has been submitted and accepted, no further changes will be permitted. Proofread your document carefully. Do not submit a draft. In extreme circumstances, your thesis chair may write a letter to the Graduate Division requesting additional changes to be made.

Q10: Oh no! A serious emergency has caused me to miss the filing deadline! What do I do? Are extensions ever granted?

A10: In general, no. In exceptional circumstances, the Head Graduate Advisor for your program may write to the Graduate Division requesting an extension. Requests of this type are considered on a case by case basis and, if granted, may allow you to file after the deadline. However, even if such an exception is granted you will receive the degree for the subsequent term. Your first step is to consult with your department if an emergency arises.

Open Access Theses and Dissertations

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About OATD.org

OATD.org aims to be the best possible resource for finding open access graduate theses and dissertations published around the world. Metadata (information about the theses) comes from over 1100 colleges, universities, and research institutions . OATD currently indexes 7,237,430 theses and dissertations.

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You may also want to consult these sites to search for other theses:

• Google Scholar
• NDLTD , the Networked Digital Library of Theses and Dissertations. NDLTD provides information and a search engine for electronic theses and dissertations (ETDs), whether they are open access or not.
• Proquest Theses and Dissertations (PQDT), a database of dissertations and theses, whether they were published electronically or in print, and mostly available for purchase. Access to PQDT may be limited; consult your local library for access information.